These are some strategies for honoring and tracking donations:
- Consult with an attorney about state laws and local regulations that govern the collection of donations before developing a process for accepting them. (Unless the contribution is made to a nonprofit organization, the donation is not tax deductible.) It may be helpful to consult with other districts that have been through similar situations.
- Develop a record-keeping system for cash donations. Establish a separate bank account. Keep accurate records about funds donated for a specific person or project. Immediately establish a process involving key stakeholders to determine how funds will be allocated.
- Identify actions that people can take quickly to meet their immediate need to help. Channel the energy into donations, such as food, water or clothing.
- Identify symbolic displays that allow the community to participate. For example, memorial pins, ribbons and signs can be developed to benefit the victims.
- Determine how to catalog and store gifts. Think about where the gifts will be displayed or stored long term.
- Use volunteers to write thank-you notes to donors.